Development of Offline Document Management and Integration Connector for Construction Collaboration Platform

The client faces difficulties enabling offline access for project documentation and ensuring smooth synchronization between multiple third-party document management systems within a cloud-based construction collaboration platform, leading to inefficiencies and communication delays across distributed teams.

A large enterprise in the construction industry requiring secure project documentation management, offline access, and seamless integration with existing document systems.

• Develop a desktop application providing offline access to project documents with seamless synchronization capabilities.
• Create a flexible connector allowing integration of various third-party DMSs (e.g., Documentum, Oracle Primavera, SharePoint) with the central collaboration platform.
• Enable users to search, download, and work with locally stored project files, with automatic or manual synchronization options.
• Implement comprehensive logging and error tracking for synchronization processes to ensure data integrity and troubleshooting efficiency.
• Support secure, multi-organizational access to project data supporting global construction projects.

• Offline desktop version of the collaboration platform with search and download functions for project documents and email attachments.
• Automatic and manual synchronization of local document copies with the cloud repository, based on user-defined schedules.
• A connector supporting transformation rules for integrating multiple third-party DMSs such as Documentum, Oracle Primavera, and SharePoint.
• User search capability within local file systems and DMSs, with the ability to open documents directly in their respective systems.
• Online tracking of synchronization status and error logs for troubleshooting and audit purposes.
• Simple installation process compatible with various operating systems, ensuring ease of deployment.

• Third-party DMS APIs (e.g., Documentum API, Oracle Primavera API, SharePoint API)
• Cloud infrastructure for data synchronization and storage
• Email server access for attaching/detaching document files

• System should support secure authorization for multiple organizations with role-based access.
• Synchronization processes must handle large data volumes efficiently, with minimal latency.
• Error logs should be detailed and accessible for troubleshooting.
• Application should be easy to install and update across distributed teams.

The project aims to improve efficiency in project collaboration by enabling offline work capabilities and reliable document synchronization, reducing delays caused by internet availability issues. It is expected to streamline document workflows across multi-national construction projects, enhance data accuracy, and provide comprehensive error tracking, ultimately leading to increased productivity and reduced operational risks.