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Development of Integrated Healthcare Scheduling and Management Platform
  1. case
  2. Development of Integrated Healthcare Scheduling and Management Platform

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Development of Integrated Healthcare Scheduling and Management Platform

ritenrg.com
Medical
Health & Fitness
Business services

Current System Inefficiencies

The client is experiencing significant inefficiencies due to a legacy booking system. Key issues include: difficulty finding available appointments for patients, appointment double-booking, lack of clinician and location assignment, no capacity checks, manual administrative processes, data silos across multiple systems, and lack of integration with patient portals, health records, and payment systems. This results in patient dissatisfaction, clinician workload issues, and administrative overhead. The core issue is that the scheduling system is not functioning as a central hub for all clinic operations.

About the Client

A UK-based medical center providing personalized healthcare and precision medicine, specializing in therapies like Auditory Therapy, Biomedical Treatment, and Neurodevelopmental Therapy. They serve over 100 clients daily across 5 locations.

Project Goals

  • Automate the appointment scheduling process for patients.
  • Eliminate appointment double-booking.
  • Optimize clinician and location capacity management.
  • Integrate the scheduling platform with other clinic systems (patient portal, health records, payment/invoicing).
  • Reduce manual administrative tasks by 80%.
  • Increase patient bookings by 30%.
  • Improve the overall patient and clinician experience.

Core System Functionality

  • Patient self-scheduling with real-time availability.
  • Automated appointment reminders.
  • Clinician and location scheduling and capacity management.
  • Appointment conflict detection and prevention.
  • Integration with existing health records and patient portals.
  • Reporting and analytics on appointment data and clinician utilization.
  • Role-based access control for administrators, clinicians, and patients.
  • Automated workflows for appointment preparation and post-appointment tasks.

Technology Preferences

Nearshore development team
Cloud-based platform (e.g., AWS, Azure, Google Cloud)
API integrations
Modern web technologies (e.g., React, Angular, Node.js)

External System Integrations

  • Patient portal
  • Electronic Health Records (EHR) system
  • Payment and invoicing system

Non-Functional Requirements

  • Scalability to accommodate future growth.
  • High performance and responsiveness.
  • Data security and compliance (e.g., GDPR).
  • Reliability and availability.
  • User-friendly interface for all user roles.

Expected Business Impact

The successful implementation of this platform is expected to significantly improve operational efficiency, reduce administrative costs, increase patient bookings, enhance the patient and clinician experience, and ultimately improve the clinic's bottom line. The projected 80% reduction in admin time and 30% increase in bookings will free up staff to focus on core business activities and drive revenue growth.

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