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Development of Event Coordination App with Real-Time ETA Tracking and RSVP Management
  1. case
  2. Development of Event Coordination App with Real-Time ETA Tracking and RSVP Management

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Development of Event Coordination App with Real-Time ETA Tracking and RSVP Management

thedroidsonroids.com
Social networking
GPS
Information technology

Challenges in Physical Event Coordination

Current event management tools lack integrated real-time location tracking and dynamic ETA updates, leading to coordination difficulties, unnecessary waiting times, and poor communication between organizers and attendees. Existing solutions often require multiple platforms for basic event functions and location sharing.

About the Client

Technology company specializing in location-based social solutions for event coordination and real-time communication

Core Project Goals

  • Create a unified platform for event creation and management
  • Implement automated real-time ETA tracking for attendees
  • Enable seamless communication between organizers and participants
  • Ensure privacy protection for user locations
  • Provide cross-platform mobile experience with web integration

System Capabilities

  • Step-by-step event creation wizard with calendar integration
  • Multi-channel guest invitation system (SMS/email/web)
  • Dual RSVP system with web and app-based confirmation
  • Automated ETA calculation and sharing 30 minutes pre-event
  • Quick-status messaging for arrival updates
  • Privacy-preserving relative distance display
  • Access control for event-specific information

Technology Stack

Flutter
Firebase
Google Maps API
Twilio
AWS Amplify

External System Integrations

  • SMS gateway for invitation delivery
  • Mapping and geolocation services
  • Push notification infrastructure
  • User authentication services

Operational Requirements

  • Real-time location updates with <500ms latency
  • Privacy-compliant data handling (GDPR/CCPA)
  • Support for 10,000 concurrent event sessions
  • Battery-efficient location tracking
  • Cross-platform UI consistency across iOS/Android

Expected Business Outcomes

Enables seamless physical meeting coordination through predictive arrival tracking, reduces organizational overhead by 40% through integrated tools, and enhances user satisfaction with real-time communication features. The solution will differentiate in the crowded event management market by combining social coordination with precise location intelligence while maintaining privacy controls.

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