Development of an Offline-Capable Electronic Medical Record (EMR) System with Surgery Planning and Inventory Management for Remote Medical Campaigns

The organization’s current EMR system experienced slow synchronization cycles of approximately one month and frequent data loss, hindering effective patient data management during offsite medical campaigns. Limited offline capabilities restricted doctors’ collaboration and access to comprehensive patient records, impacting the quality of care in remote locations.

A non-profit healthcare organization providing surgical and orthopedic services in remote or underserved areas, conducting periodic offsite medical campaigns.

• Implement a robust, offline-capable EMR system enabling medical professionals to work in remote locations without internet connectivity.
• Ensure synchronization of patient data, diagnostics, prescriptions, and follow-up information with central storage once connectivity is restored.
• Facilitate seamless collaboration among multiple healthcare providers with simultaneous access to patient records.
• Develop inventory management and surgical planning modules to streamline resource tracking and procedure scheduling during campaigns.
• Enhance data security and user authentication mechanisms balancing ease of access with security protocols.
• Reduce data synchronization latency to less than 24 hours, minimizing data loss and discrepancies.
• Improve operational transparency and reporting for medical procedures, inventory usage, and campaign outcomes.

• Offline-capable EMR module allowing data entry and review in disconnected environments
• Patient records encompassing demographic data, medical alerts, medical history, diagnostics, images, lab results, diagnoses, and treatment plans
• Secure, PIN-based user login for streamlined and secure access across multiple devices
• Data synchronization engine to automatically transfer offline data to cloud storage upon reconnect to a wireless network
• Inventory management system for tracking, relocating, and analyzing usage of surgical instruments and supplies
• Surgical planning dashboard displaying patient schedules, operating room bookings, and surgeon assignments
• Pick list feature for surgeons to specify required surgical equipment and materials

• Synchronization with local devices (tablets, laptops) for data entry
• Cloud storage services for centralized data aggregation
• Network infrastructure to enable data transfer between devices and central servers

• System supports operation in offline mode with automatic synchronization once online
• Synchronization cycle completed within 24 hours to ensure data currency
• Secure PIN-based authentication balancing ease of use and security
• Scalable architecture to support multiple devices and users simultaneously
• High data integrity and error handling during offline/online transitions

The implementation of an offline-capable EMR with integrated surgery planning and inventory tracking is projected to significantly improve data accuracy, reduce synchronization delays to under 24 hours, and minimize data loss. These enhancements will result in more efficient medical campaigns, better patient outcomes, enhanced resource management, and increased operational transparency, ultimately expanding the organization's capacity to deliver quality healthcare in remote settings.