Development of an Automated Material Processing Order Management System for Manufacturing Sector

The client relies on a manual system for receiving material orders, processing them according to specific instructions, and dispatching finished goods, which hampers visibility, efficiency, and tracking of orders, invoicing, and payments within the manufacturing and supply chain processes.

A mid-sized manufacturing company specializing in processing various metal materials, managing multiple processing orders, invoicing, and shipping within a competitive industry.

• Implement a comprehensive order management system to automate receipt, processing, and dispatch of material orders.
• Improve real-time visibility of order statuses, including scheduled, in-progress, completed, and shipped stages.
• Establish integrated tracking of invoices, receivables, and payment processing to streamline financial workflows.
• Enhance reporting capabilities through dashboards to improve handling efficiency by at least 10 times.
• Reduce manual effort and errors, leading to faster turnaround times and better resource utilization.

• Order Intake Module: allows users to receive and manage incoming material processing orders digitally.
• Order Processing Dashboard: enables tracking and managing order statuses from scheduling to completion.
• Dispatch Management: automates the dispatch process once processing is finished, including logistics coordination.
• Invoice and Payment Tracking: integrated system to generate invoices, monitor receivables, and process payments.
• Reporting & Analytics: provides dashboards and reports for order status, financial tracking, and operational performance metrics.
• User Roles & Access Control: defines user permissions for different operational levels to ensure data security and process integrity.

• ERP or financial software for invoicing and receivables synchronization
• Logistics and shipping platforms for dispatch coordination

• System should support at least 50 concurrent users with responsive performance
• Data security protocols to protect sensitive order and financial information
• High availability and disaster recovery mechanisms to ensure minimal downtime

The implementation of this automated order management system aims to achieve at least a 10x improvement in order handling efficiency, enhance visibility and tracking for process optimization, streamline invoicing and payment workflows, and reduce manual errors, ultimately contributing to faster order turnaround and improved customer satisfaction.