Development of a Cloud-Based Event Budgeting Automation Application

The client faces difficulties in managing and automating complex event budgeting processes involving multiple stakeholders, external suppliers, and extensive data tracking. Manual entries lead to inefficiencies, redundant work, and limited real-time visibility, hindering effective decision-making and collaboration across teams.

A mid to large-sized event management company seeking to streamline and automate its internal budgeting and procurement processes for enhanced collaboration and efficiency.

• Implement a cloud-based application to automate event budgeting workflows, reducing manual effort and error.
• Enhance collaboration among internal teams and external suppliers through a centralized platform.
• Provide real-time dashboards and reporting tools for better tracking, analysis, and decision-making.
• Achieve improved efficiency in managing budgets from initiation to completion, with measurable time savings.
• Deliver a multilingual user interface to support diverse teams and stakeholders.

• User interface that matches modern, familiar look and feel of enterprise cloud platforms.
• Workflow automation for budget management, including requisitions, RFP handling, quote collection, approval processes, and invoice processing.
• Support for collaboration with external suppliers, including input collection and status updates.
• Multilingual interface with the ability to switch languages dynamically.
• Data visualization components such as charts, graphs, dashboards displaying key statistics.
• Easy-to-navigate workflow that simplifies complex multi-step processes.
• Automated data exports and report generation for future analysis.
• Performance optimization features like caching, background processing, and cloud resource integration.

• External supplier systems for quote submission and status updates
• Financial accounting or invoicing systems for automated invoice management
• Existing project management tools or data sources for comprehensive reporting

• High scalability to accommodate increased data volume and user load as organization grows
• Reliable performance with minimal latency, utilizing caching and cloud processing
• Secure data handling, with privacy considerations for sensitive financial and personal data
• Multi-language support with swift language switching
• User-friendly interface aligned with enterprise design standards

The implementation of the automated event budgeting application is expected to significantly improve collaboration and transparency, reduce manual processing time, and provide real-time insights, leading to a 10x improvement in management efficiency, enhanced decision-making capability, and streamlined workflow processes for event planning and execution.