Development of an Automated Course Record Submission Platform for Educational Institutions

The client currently relies on manual processes for students to build and book courses and submit grades and test scores to external education authorities. This manual process is time-consuming, error-prone, and inefficient, especially given the frequent updates to external submission APIs, hindering timely and accurate record submission for each student and course.

A mid-sized educational organization providing programs and services aimed at child development, seeking to streamline course management and student record submissions.

• Design and develop a web-based platform to enable efficient management of courses and student records.
• Implement automated submission of grades and test scores to external education authorities via an integrated API.
• Ensure the system adapts seamlessly to periodic API updates to maintain continuous record submission functionality.
• Minimize manual effort, reduce errors, and improve compliance with external reporting requirements.

• User authentication and role-based access control for administrators, educators, and students.
• Course catalog management including creation, modification, and booking functionalities.
• Student enrollment tracking linked to course participation.
• Automated submission of student grades and test scores to the external education authority system via API.
• Dynamic API integration module capable of updating for API changes with minimal developer intervention.
• Logging and audit trail for submission activities and system interactions.
• User-friendly interfaces with wireframing for interface visualization and design clarity.

• Integration with external education authority APIs for record submission
• API update modules to adapt to periodic API changes
• Potential integration with existing student information systems for data synchronization

• System scalability to support increasing number of courses and records
• High system reliability with 99.9% uptime during academic periods
• Data security and compliance with relevant data privacy standards
• Efficient processing to ensure records are submitted instantly upon course completion

The implementation of the automated course management and record submission system is expected to significantly improve operational efficiency, enabling instant submission of student grades and test scores. This will reduce manual effort, diminish data entry errors, and enhance compliance with external reporting deadlines. Overall, the solution anticipates a substantial reduction in administrative overhead and improved accuracy in student record management, leading to better institutional performance and stakeholder satisfaction.