Development of an Agile Project Management and Time Tracking System

The client faces difficulties in accurately predicting project timelines and controlling resource overuse due to inadequate existing tools. They require a comprehensive, user-friendly system to plan sprints, track time efficiently, and generate detailed reports to support salary calculation, billing, and project evaluation, all aligned with agile workflows.

A mid-sized IT consultancy specializing in software development and project management, requiring an integrated system to track time, manage sprints, and optimize resource allocation.

• Create a centralized platform for real-time and manual time tracking across multiple activities and projects.
• Enable effective sprint planning and overview to facilitate agile development cycles.
• Implement sophisticated task estimation tools based on historical team performance data.
• Provide performance metrics such as daily/hourly productivity and sprint completion indicators.
• Facilitate detailed subtask management, including bug tracking and responsible assignment, with automated notifications.
• Develop comprehensive activity logs and reporting features to support payroll, invoicing, and project analysis.
• Integrate real-time notifications via communication tools like Slack to improve team coordination.

• Real-time and manual time entry with calendar and visual timetable views, preventing simultaneous tracking of multiple activities.
• Sprint planning interface allowing simultaneous management and overview of multiple sprints with status visualization.
• Task estimation module utilizing historical data, with support for size-based (e.g., T-shirt sizing) estimation and detailed activity breakdowns.
• Performance metrics calculation including daily hours spent, task throughput per sprint, and workload forecasting with notifications for overload or resource conflicts.
• Subtask management with status updates, comments, blocking indicators, and user assignment capabilities, with real-time Slack notifications.
• Activity log aggregating user actions, comments, and time entries for comprehensive project activity tracking.
• Automated report generation for billing, payroll, and project status analysis with filter options.
• Integration with communication platforms (e.g., Slack) for real-time alerts and team notifications.

• Communication tools for notifications (e.g., Slack)
• Calendar and scheduling APIs
• Payroll and invoicing systems

• System should support high concurrency with responsive UI.
• Data security and user privacy must comply with industry standards.
• System should be scalable to accommodate increasing user base and data volume.
• Real-time updates should have minimal latency, ideally under 2 seconds.

The implementation of this system is expected to significantly improve project delivery accuracy, enhance resource utilization, and reduce manual effort in reporting and billing. Key metrics include increased prediction accuracy for project timelines, better workload balancing through performance metrics, and streamlined operations. Overall, the client aims to enhance operational efficiency and project profitability.