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Development of a Workshop Service Management Application
  1. case
  2. Development of a Workshop Service Management Application

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Development of a Workshop Service Management Application

euvic.com
Automotive
Business services
Logistics

Disparate Systems and Lack of Workshop Integration

Rivus currently relies on multiple disconnected systems for managing fleet operations, including external tools for repairs, billing (SAGE), and document registration (DMS). This lack of integration results in limited control over the hosting of processes, unintuitive interfaces, manual data entry, and inefficiencies in workflow, particularly concerning workshop submissions and settlements. Central office team management is also hindered by the lack of real-time workshop data.

About the Client

Rivus Fleet Solutions is a UK-based fleet management company overseeing a large fleet of commercial vehicles. They provide fleet management services including repairs, insurance, and vehicle maintenance.

Project Objectives

  • Develop a web application for licensed automotive workshops to log vehicle service tasks.
  • Streamline billing and reporting processes through integration with existing systems (Sage, Willow).
  • Facilitate central office team management with real-time visibility into workshop activities.
  • Reduce errors and processing times associated with manual data entry and disparate systems.
  • Empower workshops with independent submission capabilities.

Functional Requirements

  • Workshop service task logging (including vehicle details, service descriptions, parts used, and labor hours).
  • Automated billing generation and submission to Sage.
  • Real-time tracking of service task status.
  • Centralized dashboard for central office team to monitor workshop activities.
  • Secure document upload and management.
  • User management with role-based access control.
  • Reporting capabilities on workshop performance and service trends.

Preferred Technologies

Azure DevOps
Azure Repos
Azure Integration Services
Azure SQL
App Services
Azure Pipelines

Integrations Required

  • Sage accounting system
  • Willow document management system

Key Non-Functional Requirements

  • Scalability to support a large number of workshops and vehicles.
  • High availability and reliability.
  • Security to protect sensitive data.
  • User-friendly interface for both workshops and central office users.
  • Performance to ensure fast data processing.

Estimated Business Impact

This project is expected to significantly improve operational efficiency by automating manual processes, reducing errors, and providing real-time visibility into workshop activities. This will lead to faster turnaround times, reduced costs, improved customer satisfaction, and empowered workshops. The cloud-native solution will also enhance scalability and flexibility for future growth.

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