Development of a Web-Based Content Collection and Management Platform for Hybrid Events

The client faces difficulties in efficiently collecting, processing, and distributing content from event participants and sponsors across multiple scientific conferences. The current reliance on generic tools like spreadsheets leads to time-consuming workflows, poor customization, and difficulties in media file management and content filtering, hindering timely event preparation and coordination.

A medium to large-sized organization specializing in supporting scientific and academic conferences and congresses, aiming to streamline content gathering, submission, and management processes for hybrid and digital events.

• Automate and streamline the collection of event-related content, reducing manual effort and processing time.
• Enable customizable, flexible submission forms to accommodate the varied needs of different stakeholders.
• Implement secure, structured storage for media files, facilitating easy retrieval and further processing.
• Provide advanced filtering, bulk actions, and reporting capabilities for administrators to manage submissions efficiently.
• Enhance overall reliability and manageability of digital assets via cloud migration, ensuring scalability and security.

• Form builder with drag-and-drop interface for creating and cloning submission templates, including sections and hints.
• Configurable fields with restrictions on file formats, sizes, image resolutions, character limits, etc.
• Auto-expiring forms with countdown timers to communicate deadlines to submitters.
• Automatic protection of forms via passcodes to prevent unauthorized access and data sharing.
• Parallel content updates by multiple users with real-time synchronization.
• Structured storage of media files on cloud storage solutions, facilitating further content processing.
• Administrator dashboard for bulk actions, search, filtering, and exporting submission data.

• Cloud storage services (e.g., AWS S3) for media file storage
• User authentication systems for access control
• Reporting and analytics tools if applicable

• Scalability to handle multiple simultaneous event projects and large volume of submissions
• High availability and reliable performance with minimal downtime
• Strong security measures to protect sensitive participant data and prevent fraud
• Compliance with data privacy standards relevant to international users

The platform is projected to significantly reduce time spent on content collection and management, enabling faster preparation for events. Structured storage and filtering capabilities will improve content quality, leading to more efficient event organization. Overall, the system aims to increase operational efficiency by automating manual workflows, enhancing data security, and providing scalable infrastructure, ultimately ensuring a seamless experience for organizers and participants alike.