Development of a Secure, Collaborative Retrospective Management Platform

The client needs a secure, accessible, and organized digital platform for recording, maintaining, and sharing retrospective meeting data. Current tools are insecure, offer limited control over data access, lack flexibility in configuration, and require significant manual maintenance, which hampers team collaboration and data security, especially in remote working environments.

A remote-first consultancy firm specialized in project management and team collaboration, seeking an efficient tool for sprint retrospectives and data organization.

• Develop a lightweight, web-based application enabling quick setup of retrospective projects with minimal steps.
• Implement secure data organization by structuring projects and boards with member-specific access controls.
• Enable flexible sharing options, including public viewing links, to facilitate broader collaboration without compromising security.
• Design intuitive interfaces leveraging reactive front-end technologies for seamless user experience.
• Integrate with cloud database services to support real-time data updates and relationships without middleware.
• Incorporate authentication mechanisms (e.g., OAuth) for streamlined user login and management.
• Optimize application load times through effective caching strategies while ensuring data consistency.
• Support anonymous and named card creation with tagging and modification controls.
• Provide moderation features such as read-only modes and the ability to delete or archive boards.

• Simple multi-step process to create new retrospective projects and associated boards.
• Role-based access control to organize projects and restrict data visibility to relevant team members.
• Secure authentication via third-party providers (e.g., Google OAuth) with anonymous participation options.
• Public sharing links for broad accessibility without requiring sign-up.
• Real-time data updates for cards, votes, and comments using GraphQL subscriptions or equivalent technology.
• Automatic and manual tagging for cards, with options for anonymous and named entries.
• Upvote and downvote functionalities with configurable voting limits per user.
• Toggleable read-only mode to prevent further modifications as needed.
• Caching mechanisms for project and board lists to improve performance.
• Ability to delete or archive boards and manage user permissions.

• Authentication provider for user login and account management.
• Cloud database with real-time capabilities for data consistency across clients.
• Hosting services for deploying the web application and serverless functions.

• Application should load initial data within 2 seconds for optimal user experience.
• Support at least 100 simultaneous users with scalable infrastructure.
• Data security to restrict unauthorized access to sensitive retrospective information.
• Secure sharing links to prevent unauthorized distribution or access.
• Minimal ongoing maintenance cost due to streamlined architecture and use of serverless components.

The new retrospective management platform is expected to enhance data security and privacy while providing flexible and intuitive collaboration features. It aims to reduce setup time for projects, improve data organization, and facilitate broader sharing, ultimately increasing team engagement and retrospective effectiveness. Performance improvements, such as faster load times and real-time updates, will boost user satisfaction and operational efficiency.