Development of a Scalable Employee Sick Leave Management System

The organization relies on fragmented systems such as emails, spreadsheets, and document sharing platforms to track employee sick leaves, leading to inaccuracies, delays, and miscommunications. These manual processes result in inefficient leave management, difficulty in monitoring workforce availability, and challenges in coordinating health checkups and return-to-work planning, especially as the organization scales beyond 10,000 employees.

A mid to large-sized healthcare organization or corporate enterprise seeking to streamline employee absence tracking and health management processes.

• Eliminate reliance on spreadsheets and unintegrated document management systems for sick leave tracking.
• Develop a secure, unified web application capable of handling over 10,000 employee requests efficiently.
• Enable real-time updates and instant notifications on leave approvals, rejections, and return-to-work status.
• Integrate medical document uploads, health checkups, and medical service provider coordination within the system.
• Provide detailed, customizable reports and dashboards for comprehensive workforce health and attendance analytics.
• Ensure system scalability, security, and performance to support organizational growth.

• User authentication and role-based access controls for employees, managers, HR, and healthcare coordinators.
• Dashboard displaying real-time absences, requests, and approval statuses.
• Form-based employee sick leave submission with medical document upload options.
• Automated leave approval workflows based on organizational hierarchy and policies.
• Instant notifications via WebSocket for leave updates, approvals, and upcoming health checkups.
• Secure storage for medical documents and prescriptions with access controls.
• Integration modules with external health service providers for scheduling and status updates.
• Advanced reporting tools for absence trends, compliance, and workforce health metrics.
• Return-to-work planning module utilizing health checkup completion data.

• External health service provider platforms for scheduling and status updates
• Medical document management systems for validation and storage
• Organizational HR and payroll systems for workforce data synchronization

• System must support at least 10,000 concurrent users with minimal latency
• Data validation, secure authentication, and role-based access controls to ensure data security and privacy
• High availability architecture with SLAs guaranteeing system uptime
• Scalable infrastructure capable of supporting future organizational growth

By deploying a centralized, real-time sick leave management platform, the organization aims to reduce manual errors, delays, and miscommunications in leave processing. Expected outcomes include improved workforce availability visibility, faster approval cycles, enhanced employee health tracking, and more efficient return-to-work planning. This system is projected to support the organization’s growth beyond 10,000 employees, ensuring seamless operations and better health management metrics.