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Development of a SaaS Digitalization and Automation Platform for International Trade Documentation
  1. case
  2. Development of a SaaS Digitalization and Automation Platform for International Trade Documentation

Development of a SaaS Digitalization and Automation Platform for International Trade Documentation

acropolium
Supply Chain
Logistics

Identifying Challenges in Manual International Trade Processes

The client operates in a highly offline environment, encountering lengthy manual processes for customs declarations, export/import documentation, and data storage. The lack of technical infrastructure leads to inefficiencies, increased costs, and delays, compounded by government-regulated documentation requirements and absence of in-house technical expertise. The need exists for an automated, digital solution to streamline these workflows, ensure compliance, and enable scalable growth.

About the Client

A medium-sized enterprise specializing in export and import procedures, aiming to modernize manual workflows and documentation processes for international trade.

Key Goals for Digital Transformation of Trade Operations

  • Automate the creation and management of export/import customs documentation within a SaaS platform.
  • Implement verification mechanisms for shipping requirements based on destination country regulations.
  • Establish a secure, scalable storage solution for order, shipping, and template information.
  • Increase operational efficiency by reducing manual effort and processing time.
  • Expand coverage from initial documents and countries to broader international scope.
  • Achieve cost reductions through automation and digital workflows.
  • Enhance customer onboarding with self-service features for document generation and compliance checks.

Core Functional Capabilities for the International Trade SaaS Platform

  • User registration and management with role-based access control
  • Company profile management
  • Data entry interfaces for customs forms and trade documentation
  • Template management for standardized document generation
  • Automatic PDF form creation from user-input data
  • Verification of shipping requirements based on country-specific customs rules
  • Integration with government and customs APIs for submission and compliance
  • Order and shipment information storage with search and retrieval features
  • Subscription management with plans and billing
  • Internal messaging system with real-time notifications (WebSockets)
  • Change alerts for customs regulation updates
  • Multi-language support for international users

Preferred Technologies and Architectural Approach

Cloud infrastructure (e.g., AWS) for scalable deployment
Backend: Node.js, PHP (Laravel framework) for server-side logic
Frontend: React.js for a dynamic user interface
Database: Big Data storage solutions for handling large datasets
Content templates for document standardization and user guidance
WebSocket technology for real-time communication

External Systems and API Integrations Needed

  • Government customs and regulation APIs for compliance verification
  • Shipping carrier APIs for label printing and tracking
  • Payment gateways for subscription plans
  • Internal notification and messaging services

Critical Non-Functional System Requirements

  • Scalability to support increasing number of users and documents
  • High system performance with minimal latency for document generation
  • Robust security measures including data encryption and access controls
  • Data compliance with international standards for data privacy
  • System uptime of 99.9% with disaster recovery protocols

Projected Business Benefits and Impact of the Digital Platform

The implementation of this SaaS platform is expected to significantly improve trade process efficiency, reducing manual documentation effort by 100%, lowering personnel costs by 60%, and expanding the service’s geographic coverage from 1 to over 8 countries. The platform will facilitate digitalization of more than 10 custom forms, increase annual revenue by approximately 65%, and attract over 37% new enterprise customers, establishing a scalable and compliant infrastructure for international trade operations.

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