Development of a Native Mobile Event Management Application for Onfield Event Coordinators

Event organizers currently experience restrictions on mobility and usability when managing events via web interfaces. The existing web-based event management system is cluttered with unnecessary functions for mobile use and lacks intuitive navigation, leading to delays and inefficiencies during onfield event planning and management activities.

A mid-sized event management company seeking to enhance onfield coordination and event planning capabilities through mobile technology.

• Enable event managers to review, create, and modify event details directly from mobile devices in real-time.
• Improve mobility for on-location event activities, reducing reliance on desktop access.
• Design an intuitive, user-friendly interface tailored for mobile use, including only necessary functions.
• Increase efficiency and responsiveness of event management activities during live events.
• Create a reliable, high-performance application that enhances user productivity during onfield operations.

• Ability to review past and upcoming events created by the user or colleagues.
• Functionality to review and modify event details such as venue layout, table arrangements, and participant seating plans.
• An adaptive, intuitive user interface designed specifically for mobile devices, featuring only essential operations.
• Optimized workflows for quick access to critical event management functions during live events.

• Existing event management database
• User authentication and authorization systems
• Real-time notification services

• High responsiveness with minimal latency during event updates.
• Security standards compliant with industry best practices, including data encryption and user authentication.
• Scalable architecture to support growing user base and increasing data volume.
• Availability and reliability to ensure uninterrupted access during live events.

By enabling event managers to access and modify event details directly in the field, the project aims to improve operational efficiency, reduce delays caused by web interface limitations, and enhance overall event execution. Expected outcomes include faster decision-making, streamlined onsite coordination, and increased user satisfaction with mobile usability and responsiveness.