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Development of a Modular SharePoint Portal for Project Management and Collaboration

future-processing.com

Construction

Retail

Hospitality & leisure

Transport

Financial services

Business Challenges

Existing systems failed to support efficient management of hundreds of concurrent client projects, lacked transparency, and hindered internal/external communication. The client required a scalable solution to replace outdated tools and streamline workflows.

About the Client

UK-based company providing build, fit-out, and project management services with a focus on minimizing site impact while delivering quality, safety, and budget adherence.

Project Goals

Create a modular SharePoint-based portal for managing multiple projects
Optimize business processes and reduce administrative overhead
Improve transparency and communication across teams
Enable seamless integration with existing Office 365 infrastructure
Ensure cross-environment transferability of the solution

Core System Functionalities

Absence log with automated holiday requests and calendar synchronization
NCR (Non-Conformance Report) tracking with approval workflows
Training matrix with certification expiry alerts
Newsfeed for team collaboration and social engagement
Department-specific websites (Finance, IT, HR, Sales)

Technology Stack

SharePoint Online

Office 365 Patterns & Practices

SharePoint Addons

System Integrations

Office 365 Calendar
Email notification systems
Existing HR and finance databases

Non-Functional Requirements

Scalability to handle hundreds of concurrent projects
Cross-environment compatibility (development, staging, production)
Role-based access control for data security
User-friendly interface aligned with corporate branding
High performance with minimal latency for global teams

Expected Business Impact

Streamlined project management workflows, reduced administrative overhead by 30%, improved cross-team communication, and enabled cost savings through automated processes. The modular architecture ensures rapid deployment across new environments while maintaining compliance with industry standards for security and data governance.