Development of a Modern Recruitment and Candidate Search Platform with Advanced Workflow Automation

The client’s existing recruitment portal is based on outdated PHP technology, limiting flexibility, efficiency, and scalability. They face difficulties in implementing complex candidate search, automating business workflows, and integrating with modern CRM systems. Additionally, the client aims to enhance user communication within the platform, offer tailored functionality for different user roles, and support franchise growth to reach wider markets.

A mid-sized staffing or recruitment agency specializing in interim and short-term executive placements, seeking to modernize its platform and expand its market reach.

• Design and deploy a flexible, scalable, cloud-based recruitment platform utilizing modern technologies to replace legacy systems.
• Implement a sophisticated candidate search system with multi-parameter filtering, utilizing Elasticsearch for quick and complex querying capabilities.
• Integrate with CRM systems such as Salesforce and HubSpot for seamless data synchronization of job requisitions and candidate information.
• Build a multitenant platform supporting different user roles with tailored access rights and functionalities.
• Embed communication tools within the platform, including email messaging and video conferencing, to facilitate interactions between candidates and clients.
• Develop automated workflow features to streamline candidate screening, application processing, and reporting, enabling faster placement cycles.
• Support white labeling and franchise model development to enable the client to expand into new markets efficiently.
• Ensure robust system monitoring, performance optimization, and enable ongoing support and feature upgrades.

• Complex candidate search with multiple filtering options, including search by profile text and CV content.
• Integration with OCR tools for automated documentation management.
• Embedded video conferencing functionality for remote consultations.
• Internal messaging system enabling direct communication between users within the platform.
• Synchronization with external CRM systems (e.g., Salesforce, HubSpot) for importing job requisitions and candidate data.
• Multi-role access control with customized dashboards and features per user type.
• Workflow automation for candidate screening, application processing, and status updates.
• Data migration from legacy databases to modern SQL systems such as PostgreSQL.
• Analytics dashboards for monitoring system usage, candidate pipeline, and process efficiency.

• CRM systems such as Salesforce and HubSpot for data import/export and synchronization.
• Optical Character Recognition (OCR) tools for automated document processing.
• Video conferencing APIs for embedded virtual meetings within the platform.
• Mailgun or equivalent email service for internal communication flows.
• Analytics and performance monitoring tools for system health and user feedback collection.

• Platform must support at least 1,000 concurrent users with optimal performance.
• System uptime of 99.9% with real-time monitoring and alerts.
• Data security compliance, including GDPR and secure data storage/encryption.
• Responsive UI accessible on desktops, tablets, and smartphones.
• Automated monitoring scripts for performance metrics, error logging, and user activity tracking.

The new recruitment platform aims to significantly reduce candidate sourcing and onboarding time, increasing placement efficiency by at least 30%. The integrated search and workflow automation will facilitate filling positions more rapidly, thereby boosting revenue and enabling franchise expansion. Enhanced user communication and data synchronization will improve client satisfaction and operational transparency, supporting scalable growth into new markets.