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Development of a Future-Proof, Regulatory-Compliant Long-Term Digital Archiving System

sigma.software

Information technology

Government

Financial services

Business Challenges in Long-Term Document Archiving

Need for a compliant, scalable enterprise archiving solution to preserve digital documents for 50+ years while maintaining original context, human-readable formats, and adherence to evolving regulatory standards like GDPR and ISO 14721 & 15489. Existing ECM portfolio lacked integrated long-term preservation capabilities.

About the Client

Scandinavian enterprise content management (ECM) systems vendor seeking to expand its portfolio with end-to-end document management solutions

Strategic Objectives for Archiving System Development

Create a market-leading long-term archiving platform with 90%+ market share potential
Ensure compliance with OSAIS methodology, ISO standards, and GDPR requirements
Support seamless integration of 27+ document formats (.doc, .pdf, .xls, etc.)
Implement configurable retention/deletion policies and accessibility standards (WCAG 2.0)
Establish robust security protocols verified through regular OWASP TOP 10 audits

Core System Functionalities

Embedded digital converter for format standardization
Dual-format storage (original + unified format)
Support for 27+ file types including .doc, .pdf, .xls, .html
Compliance with MoReq2/Dublin Core metadata standards
Configurable retrieval and retention management workflows

Technology & Compliance Standards

OSAIS methodology

ISO 14721 & 15489 compliance frameworks

WCAG 2.0 accessibility standards (Level A/AA)

OWASP TOP 10 security verification

System Integration Requirements

Existing ECM platforms
Third-party document management systems
Enterprise security information systems

Critical Non-Functional Requirements

50-year data preservation scalability
GDPR-compliant access controls and logging
High-availability storage architecture
Regular security audits and vulnerability assessments
Accessibility compliance for web interfaces

Anticipated Business Outcomes

Establishment of a dominant market position in Scandinavian long-term archiving, with potential government/private sector adoption. Guaranteed document accessibility for 50+ years through standardized formats, reduced compliance risks via automated retention policies, and enhanced customer trust through rigorous security certifications.