Development of a Digital Vendor Management and Safety Compliance Platform for Mining Operations

The client operates multiple extensive mining sites with numerous vendors and tradespeople, resembling self-contained environments. Their existing paper-based system hampers real-time tracking of onsite personnel, delays in access control, and regulatory compliance, leading to increased safety risks and reduced operational efficiency. The lack of a streamlined, automated solution impedes rapid decision-making and safety inspections, emphasizing the need for a comprehensive digital platform.

A large-scale mining corporation seeking to optimize onsite vendor management, safety compliance, and operational efficiency through a centralized digital system.

• Implement a centralized digital platform for vendor and personnel management across multiple mining sites.
• Enable role-based access control and permission management for vendors and staff to enhance site security and compliance.
• Automate safety check processes through instant form completion, review, and approval workflows.
• Improve real-time visibility and tracking of onsite personnel to optimize operational oversight.
• Enhance safety standards and regulatory adherence, reducing incident risks and improving safety metrics.
• Streamline onboarding, access provisioning, and revocation procedures for vendors and trades.
• Achieve increased operational efficiency, with faster safety checks and reduced administrative overhead.

• Role and permission assignment for vendors, trades, and administrative staff
• Dynamic access control with push-button entry and exit privileges
• Automated safety check forms, with instant review and approval workflows
• Real-time personnel and equipment tracking dashboards
• User interface with intuitive, responsive design for onsite personnel and administrators
• Audit trail and compliance logging for all safety and access events
• Secure login and user authentication mechanisms

• Access control hardware systems for onsite entry management
• Existing HR or vendor management systems for employee/vendor data synchronization
• Regulatory compliance databases for safety standards validation

• System scalability to support multiple sites and increasing user load
• High security protocols and data protection measures
• System availability with 99.9% uptime
• Performance optimized for real-time data updates and fast response times
• User-friendly interface with minimal training requirements

The implementation is expected to significantly enhance onsite safety and operational efficiency. Key impacts include real-time personnel tracking, faster safety check approvals, improved compliance adherence, and streamlined access control procedures. Overall, the system aims to reduce safety incidents, shorten safety inspection cycles, and improve site management effectiveness, mirroring the positive outcomes observed in similar projects with measurable operational improvements.