Development of a Digital Documentation and Workflow Management System for Construction Sites

Construction companies face difficulties in digitizing daily operations on sites, leading to inefficiencies in communication, document sharing, and task management, which impact project timelines and accuracy.

A large construction contracting firm seeking to optimize on-site documentation and communication processes through digital solutions.

• Implement a mobile application enabling real-time sharing of construction documents and updates.
• Enhance communication efficiency among site personnel and project managers.
• Reduce paper use and manual documentation errors, leading to increased accuracy and compliance.
• Improve overall project workflow management to ensure timely delivery.

• User authentication and role management for secure access
• Mobile application for on-site document sharing and communication
• Document repository with version control and search capabilities
• Real-time notifications and updates to relevant personnel
• Offline mode support for mobile access in areas with limited connectivity
• Dashboard for project status, pending tasks, and recent activities

• Existing project management and ERP systems for data synchronization
• Notification and messaging services
• Cloud storage solutions for document hosting

• Support at least 1,000 concurrent users with minimal latency
• Ensure data security and compliance with industry standards
• System availability of 99.9% uptime
• Data encryption for all stored and transmitted information

The digital documentation and workflow system aims to enhance communication efficiency, reduce manual errors, and increase project delivery speed, leading to projected reductions in project delays and operational costs by up to 20%, while ensuring project data security and traceability.