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Development of a Cross-Platform Meeting Room Booking Application
  1. case
  2. Development of a Cross-Platform Meeting Room Booking Application

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Development of a Cross-Platform Meeting Room Booking Application

nix-united.com
Insurance
Business services

Inefficient Meeting Room Booking Process

The client currently lacks a streamlined and easily accessible meeting room booking system. Their existing web application requires an update and lacks the convenience of mobile access, leading to inefficiencies in scheduling and potential employee dissatisfaction. Employees struggle to quickly find and book available rooms, hindering productivity and collaboration.

About the Client

A large enterprise providing insurance endorsement services to small and mid-sized companies with multiple offices.

Project Goals

  • Develop a user-friendly iOS and Android application for instant meeting room booking.
  • Provide real-time availability information for meeting rooms across all locations.
  • Improve employee productivity and satisfaction through a seamless booking experience.
  • Enable efficient management of meeting room resources and scheduling.
  • Ensure seamless synchronization between web, iOS, and Android versions of the booking system.

Functional Requirements

  • Two-click room booking.
  • Room selection based on equipment (TV, Polycom, projector), size, and time/duration.
  • Real-time availability updates.
  • Reservation notifications.
  • Team list management and email appointment scheduling.
  • Current and future booking management.
  • Recurring booking scheduling.
  • Permission management and access control.
  • Preferred floor/building selection.
  • Offline mode for mobile app usage.

Preferred Technologies

Flutter
Dart
.NET
Firebase

Integrations Required

  • Existing enterprise systems (potentially for user authentication/authorization)

Key Non-Functional Requirements

  • Scalability to support a growing number of users and meeting rooms.
  • High performance for quick booking and search operations.
  • Robust security to protect user data and prevent unauthorized access.
  • Cross-platform compatibility (iOS and Android).
  • Reliable data synchronization across all platforms.

Expected Business Impact

This application is expected to significantly improve operational efficiency by streamlining the meeting room booking process. It will enhance employee productivity by reducing scheduling conflicts and making it easier to find suitable meeting spaces. The real-time availability and mobile accessibility will improve employee satisfaction and enable on-the-go meeting arrangements. Improved resource utilization is also anticipated.

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