Development of a Cost Management and Billing System for Air Transport Operations

The client currently relies on an outdated charges management platform that hampers efficient tracking and forecasting of operational costs, leads to increased manual efforts, and limits the ability to rapidly adapt to changing market conditions. This results in delayed budgeting cycles, inaccuracies in cost calculations, and difficulties in invoice validation.

A mid-sized airline or air transport company seeking to optimize charges management, invoicing, and cost forecasting processes.

• Implement a streamlined charges management system that fully supports administration and business control of charges, invoices, and purchase statistics.
• Facilitate easy planning of future changes and support annual budget runs with accurate data and forecasts.
• Reduce manual data entry and processing time by enabling automated import/export and web-based record management.
• Provide flexible ad-hoc calculation capabilities for quick reporting and scenario analysis.
• Improve invoice control by linking invoiced costs with system-calculated charges and support claims management.

• Price management module with support for various charge types including airport and overflying charges, with easy extension for additional charges and costs.
• Automatic and manual data import/export functionalities integrated with existing financial and data systems.
• Web UI within a secure environment to allow single record updates and bulk updates via spreadsheet uploads.
• Calculation engine capable of generating projections from actual costs to budget and forecast future costs.
• Ad-Hoc reporting tool allowing users to define input and calculation criteria for on-the-fly report generation.
• Predefined cost reports to verify data accuracy post-import and entry.
• Invoice control features for uploading invoices, comparing against system calculations, and managing claims.

• Financial systems for automated data import/export
• Data repositories for purchase statistics and cost data
• Invoicing platforms for uploading and validation
• Existing operational systems for charge data synchronization

• System should support scalability to accommodate growth in charge types and transaction volume
• Performance must ensure real-time updates and reporting within acceptable latency thresholds
• Data security measures to protect sensitive financial and operational data
• High availability and reliability to support continuous budgeting and reporting cycles

The implementation of the new charges management system is projected to significantly improve operational efficiency by reducing manual data processing efforts, accelerate budgeting cycles, enhance forecasting accuracy, and improve invoice control processes. This will lead to faster decision-making, cost savings, and increased financial accuracy, similar to the outcomes observed in comparable projects.