Development of a Centralized Patient Data and Clinical Trial Matching System for Healthcare Networks

The client manages extensive, complex patient medical histories and relationships with multiple healthcare providers, caregivers, and support services. The existing legacy system limits their ability to link patient relationships across multiple institutions, search for specialists with specific expertise, utilize team experience for operational efficiency, access source medical records seamlessly, and facilitate patient engagement through communication tools. These limitations hinder efficient patient navigation and clinical trial matching, impacting the quality and timeliness of care provided.

A large healthcare organization or non-profit patient navigation network providing specialized medical support and clinical trial matching services across multiple institutions and disciplines.

• Develop a centralized, scalable platform to organize and access comprehensive patient medical profiles and records.
• Enable real-time linking of patient relationships to clinicians, care teams, and support services across multiple institutions.
• Implement automated importing of external clinical trial data and develop algorithms for matching clinical trials to individual patient profiles.
• Facilitate seamless communication channels between patients, navigators, and healthcare providers through integrated tools.
• Improve operational efficiency by leveraging shared team expertise and enhancing data accessibility.
• Support strategic development efforts with a robust, secure data platform that simplifies data exchange and reporting.

• A centralized patient profile database with comprehensive medical history access.
• Relationship linking to clinicians, caregivers, support services, and care teams for each patient.
• Medical record management system with source document access.
• Automated nightly import and labelling of external clinical trial data from clinicaltrials.gov.
• A clinical trial matching algorithm to score and identify suitable trials for patients.
• Integrated communication modules including email, messaging, and satisfaction surveys.
• User-friendly interface for navigators and clinicians to track patient care journeys and interact collaboratively.

• ClinicalTrials.gov for nightly import of trial data
• Source medical records systems for source document access
• Communication platforms for patient engagement
• Institutional health information systems for comprehensive medical histories

• Scalability to support management of data for several thousand patients and healthcare providers
• High availability to ensure continuous access for care teams and patients
• Data security and compliance with healthcare data regulations (e.g., HIPAA)
• Performance metrics ensuring fast retrieval and response times, ideally under 2 seconds for key queries
• Data integrity and audit logging for all patient interactions and system changes

The new platform aims to significantly enhance patient navigation services by reducing information search time, enabling personalized clinical trial matching, and fostering stronger relationships among patients and healthcare providers. Expected outcomes include improved care coordination, increased clinical trial enrollment, and more efficient operations supporting over 600 patients annually—ultimately enabling the client to deliver timely, personalized care in a cost-effective manner.