Development of a Browser-Based Space Booking Solution Using WebAR and Calendar Integration

The organization relies on physical digital signage outside meeting rooms for space reservation, which involves manual installation, cabling, and high costs. This approach limits scalability, increases installation complexity, and reduces flexibility, especially for dynamic or multi-use spaces. As a result, there is a need for a more efficient, scalable, and cost-effective booking solution that minimizes hardware dependencies.

A mid-sized organization providing flexible workspace management and conference facility booking, seeking innovative, cost-effective solutions to streamline room reservations without extensive hardware.

• Create a web-based space booking system that eliminates the need for physical hardware and signage.
• Implement a frictionless, browser-based user experience accessible via smartphones without requiring app downloads.
• Enable real-time calendar integration with popular scheduling platforms to reflect current availability and reservations.
• Support visual preview of spaces, including capacity and amenities, through 3D rendering or imagery.
• Allow quick deployment and easy updates without physical hardware installation or wiring.
• Achieve cost reduction in infrastructure and installation compared to traditional signage solutions.

• QR code scanning for initiating the booking experience within any browser.
• Web-based interface built with modern front-end frameworks (e.g., Angular.js) for compatibility and responsiveness.
• Backend logic built with scalable server technologies (e.g., Python) supporting dynamic data management and integrations.
• Calendar system integrations, initially with Microsoft Calendar 360, with plans for additional providers.
• Previews of spaces with 3D models or detailed imagery showing room capacity and amenities such as whiteboards, projectors, and coffee machines.
• Real-time availability display and reservation capabilities without user sign-up requirements.
• Responsive design optimized for mobile screens and various devices.

• Calendar systems (e.g., Microsoft 365 Calendar) for real-time reservation sync
• QR code generators and scanners for triggering booking workflows

• Scalable architecture capable of supporting concurrent users across multiple locations
• High availability with 99.9% uptime
• Secure data handling, especially around calendar and reservation data
• Fast load times with optimized media for 3D previews
• Ease of deployment and updates without physical hardware modifications

The implementation of a hardware-free, browser-based space booking platform is expected to significantly reduce installation and hardware costs, improve user experience with quick and easy access via QR codes, and increase booking efficiency. Additionally, seamless calendar integration and space previews aim to boost utilization of facilities, resulting in more flexible workspace management and operational savings.