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Custom K-12 Data Management Platform for EdTech Nonprofit
  1. case
  2. Custom K-12 Data Management Platform for EdTech Nonprofit

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Custom K-12 Data Management Platform for EdTech Nonprofit

wesoftyou.com
Education
Non-profit

Key Challenges in Student Support Workflow Automation

The client faced significant challenges with their legacy Salesforce-based platform, including high licensing costs, rigid architecture limiting scalability, manual and time-consuming district onboarding processes, fragmented integration with multiple student information systems (SIS), complex role-based permission management, and compliance risks with student data privacy regulations.

About the Client

A nonprofit organization focused on providing scalable educational technology solutions and student support services to K-12 schools across multiple districts.

Core Project Objectives

  • Replace Salesforce with a cost-effective, scalable custom platform
  • Automate district onboarding to reduce setup time from weeks to days
  • Streamline student support request workflows through automation
  • Implement secure, role-based access controls for diverse user groups
  • Centralize student data from multiple SIS systems into a unified interface
  • Provide real-time analytics for early intervention decision-making

Essential System Functionalities

  • Automated district onboarding with preconfigured templates
  • Student Support Request Hub with intelligent routing
  • Unified student profiles integrating academic, behavioral, and attendance data
  • Role-based dashboards for educators, providers, and admins
  • Multi-district management capabilities
  • Real-time alerts for high-risk students
  • Secure SIS data integration pipelines
  • Comprehensive intervention tracking and reporting

Preferred Technology Stack

Django
Django REST Framework
React.js
TypeScript
AWS SQS
Amazon EventBridge
Tailwind CSS

Required System Integrations

  • Multiple Student Information Systems (SIS)
  • Single Sign-On (SSO) providers
  • Data normalization pipelines for legacy systems
  • Third-party service provider portals

Critical Non-Functional Requirements

  • Scalable architecture for 20,000+ concurrent users
  • Role-based access control (RBAC) compliance
  • FERPA and COPPA data privacy compliance
  • 99.9% system uptime SLA
  • Sub-second response times for dashboard queries
  • Automated data backup and disaster recovery

Expected Business Impact

The new platform is projected to reduce district onboarding time by 90%, decrease administrative workload by 80%, and cut operating costs by eliminating vendor lock-in. Centralizing 20,000+ student profiles will enable faster intervention decisions, improve cross-district collaboration, and provide actionable insights through real-time analytics while maintaining strict data compliance standards.

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