Consolidation of Corporate Expense Management Mobile Applications into Native, Scalable, and Secure Platforms

The client currently operates multiple outdated cross-platform mobile applications that handle various aspects of corporate expense management, including receipt submission, mileage tracking, time logging, and expense approval. This fragmentation leads to poor user experience, limited feature capabilities such as receipt recognition, security vulnerabilities, and inefficient data processing due to architecture limitations. Additionally, response times are sluggish, increasing the risk of fraud and user dissatisfaction, which hampers client retention and expansion goals.

A mid-sized financial technology company specializing in corporate expense management solutions, serving enterprises across multiple countries, with an aim to enhance user experience, security, and operational efficiency.

• Consolidate existing multiple apps into two native platforms (iOS and Android) to enhance stability, performance, and security.
• Implement advanced receipt scanning and data extraction with high accuracy and multilingual support.
• Achieve significant improvements in server response times, targeting at least a 10x reduction in latency.
• Ensure compliance with data security and fraud prevention protocols to safeguard sensitive financial and personal data.
• Create a cohesive, user-friendly dashboard interface for seamless navigation across modules.
• Enable automated receipt processing and expense reporting through Robotic Process Automation (RPA) mechanisms.
• Support scalability to accommodate user growth from initial benchmarks to a larger enterprise clientele.

• Modular architecture with dedicated modules for Expenses, Mileage, Time, Approve, Unit, Invoice, Allowance, and Reports
• Intuitive dashboard with widgets for quick access and navigation between modules
• Secure handling and processing of financial and personal data with embedded security protocols
• Receipt image capture and real-time text recognition using machine learning algorithms with multilingual support (up to 7 languages and 98% accuracy)
• Automated data extraction from receipts to populate expense reports
• Integration of single sign-on (SSO) and in-app purchase validation mechanisms for user authentication and fraud prevention
• Automated expense and receipt processing workflows via RPA-enabled receipt recognition and approval processes

• Secure authentication providers for SSO capabilities
• Receipt scanning and OCR services
• Backend financial data processors and reporting systems
• In-app purchase validation platforms
• Server-side modules supporting real-time data synchronization

• Server response times reduced to under 4 seconds, ideally approaching 1 second
• System availability of at least 99.9% uptime
• High accuracy (up to 98%) in receipt text recognition across multiple languages
• Robust security measures to protect sensitive data and prevent fraud
• Scalable infrastructure supporting rapid feature deployment and user growth

The implementation of native, secure, and scalable expense management applications is expected to significantly elevate user experience and satisfaction, with an increase in app store ratings from below 3 to above 4. Additionally, the consolidation and automation efforts aim to grow the daily active user base from approximately 117,000 to over 210,000 across numerous enterprises. Performance improvements are projected to reduce server response times by at least 10x, thus enhancing operational efficiency, reducing fraud risks, and supporting international expansion efforts.