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Comprehensive Print Management System for Logistics and Postal Services
  1. case
  2. Comprehensive Print Management System for Logistics and Postal Services

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Comprehensive Print Management System for Logistics and Postal Services

euvic.com
Logistics
Business services
Information technology

Challenges in Print Management and Logistics Support

Poczta Polska S.A. required a comprehensive print management solution and reliable supply chain support to streamline operations across multiple locations, reduce costs, and ensure uninterrupted service delivery while managing over 3,000 devices and consumables efficiently.

About the Client

Poland’s premier provider of postal, courier, and logistics solutions offering domestic and international mail, package, and goods transport services

Project Goals for Enhanced Print and Logistics Management

  • Deploy a centralized print management system with document handling capabilities
  • Ensure cost savings through optimized procurement and consumables management
  • Guarantee uninterrupted printing services across all locations
  • Implement efficient consumables supply and recycling processes
  • Provide comprehensive training and technical documentation

Core System Functionalities and Features

  • Document management (printing, copying, scanning, delivery services)
  • Physical installation of printing infrastructure at multiple locations
  • System implementation with licensing and copyright transfers
  • User and technical staff training programs
  • Technical project documentation in digital and physical formats
  • Consumables supply chain management (excluding paper)
  • 24/7 service maintenance and monitoring
  • Help Desk ticketing system integration

Technologies and System Integrations

Fleet management systems
Secure print solutions
Helpdesk ticketing platforms
PDF documentation tools
IT infrastructure monitoring software

Critical System Integrations

  • Existing logistics management systems
  • Billing and usage tracking platforms
  • Inventory management for consumables
  • Employee training portals

Non-Functional Requirements

  • Scalability to support 3,000+ devices
  • High-security standards for document processing
  • 99.9% system availability SLA
  • Multilingual user interface (Polish/English)
  • Compliance with EU data protection regulations

Expected Business Impact of the Print Management System

The project will deliver cost savings through optimized equipment procurement and consumables management, eliminate warehousing expenses for supplies, ensure continuous printing operations, and improve sustainability through efficient consumables recycling while maintaining compliance with Polish regulatory standards.

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