Automated People Verification and Reporting Platform for Security Candidate Screening

The organization faces inefficiencies due to manual searching across multiple databases to verify candidate criminal records and personal information. This process is time-consuming, prone to errors, and lacks automation, leading to delays and inconsistency in candidate vetting. There is a need for an integrated, automated platform to enhance data collection accuracy, ensure compliance with data protection regulations, and improve overall operational efficiency.

A specialized security verification firm with a focus on background checks and criminal record screening for security personnel, seeking to streamline their manual verification processes.

• Create a platform that automatically collects publicly available information on candidates from various sources.
• Implement secure role-based access to ensure data privacy and restrict information sharing based on user permissions.
• Enable automated data verification, filtering, and report generation to streamline the candidate screening process.
• Ensure compliance with relevant data protection regulations, including automatic deletion of reports after five years.
• Provide a scalable and stable cloud-based environment that supports future growth and increased data loads.
• Design an intuitive and user-friendly interface to facilitate ease of use by verification staff.

• Data collection via web scrapers and automation tools (e.g., Selenium) to extract criminal records and personal details from public databases.
• Use of VPNs to ensure secure and anonymous data access where necessary.
• Role-based user management with differentiated access levels such as Admin, Supervisor, and Staff.
• An internal data repository to store collected information securely with restricted access.
• Automated report creation with filtering options based on verification criteria.
• Automated deletion of reports after a defined period (e.g., 5 years).
• Responsive UX/UI design focusing on ease of use and task efficiency.

• Public databases for criminal records and personal information
• VPN services for secure data access
• Automated scheduling and notification systems for report management

• System must support scalability on cloud infrastructure to handle increasing data volume and user load.
• Ensure high availability and performance to enable timely verification processes.
• Strict security protocols to safeguard sensitive data and user access.
• Compliance with legal standards such as FCRA, including automatic data deletion after 5 years.

The implementation of an automated verification platform is expected to significantly enhance operational efficiency by reducing manual effort and turnaround times, with a target reduction in candidate verification time by approximately 50%. The system will improve data accuracy, ensure regulatory compliance, and provide scalable support for increased candidate volumes, ultimately leading to faster client onboarding and increased customer satisfaction.