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Automated Archive and Logistics Center with Climate-Controlled Storage

firstlinesoftware.com

Financial services

Logistics

Operational Challenges in Document Storage and Retrieval

The client faces significant challenges in managing physical document archives, including lack of physical access to storage areas, high storage costs, inefficient retrieval processes (3 weeks average), excessive space requirements, and environmental risks. The need for fire prevention, pest control, and automated operations in a climate-controlled environment with reduced oxygen levels requires specialized technical solutions.

About the Client

Large financial institution seeking to optimize document storage and logistics operations through automation

Key Project Goals

Reduce document retrieval time from weeks to hours
Decrease storage space requirements by 75%
Lower operational headcount by 50%
Achieve 70% reduction in data storage costs
Implement automated warehouse reorganization based on access frequency

Core System Functionalities

Full automation of archive box handling and retrieval
Climate-controlled storage zone management with oxygen level regulation
ABC analysis-based storage optimization engine
Integration with stacking crane systems for energy-efficient operations
Real-time inventory tracking and access frequency analytics

Technology Stack

viastore WMS

Automation control systems

Environmental monitoring sensors

System Integrations

Bank's existing document management systems
Building management systems for climate control
Energy consumption monitoring platforms

Non-Functional Requirements

24/7 system availability with 99.99% uptime SLA
Scalable architecture for future warehouse expansion
Data security compliance with financial industry standards
Real-time performance monitoring dashboard
Disaster recovery and failover mechanisms

Expected Business Impact

Implementation of the automated archive center will enable immediate document retrieval (under 2 hours), reduce operational costs by 70%, optimize storage density through intelligent reorganization, and create a safer environment with reduced fire and pest risks. The system will support future scalability while maintaining minimal energy consumption through optimized crane operations and climate control systems.