Secure Cloud-Based Document Management System for Healthcare Professionals

The client currently operates a legacy document management system that is poorly structured, lacks adequate documentation, and does not fully comply with healthcare security standards. The system is inefficient, leading to extensive testing efforts, suboptimal database utilization, and security vulnerabilities, all impacting operational efficiency and data protection compliance.

A mid-sized healthcare organization requiring a secure, scalable platform for managing private medical documents and records.

• Redesign and modernize the existing document management software using up-to-date technologies.
• Ensure full compliance with healthcare security and privacy regulations.
• Optimize database queries to improve performance and scalability.
• Implement scalable cloud architecture with auto-scaling and load balancing capabilities.
• Enhance document storage security and enable secure sharing among authorized users.
• Reduce maintenance efforts and improve software reliability through automated testing and documentation.

• Secure user authentication and role-based access controls
• Private, encrypted document creation and storage
• Seamless document management with version control
• Secure sharing mechanisms with permission management
• Automated security compliance checks and audit logging
• Integration with cloud storage solutions (e.g., object storage services)
• Support for high-volume concurrent access with load balancing
• Automated testing suites for functional and performance validation

• Secure authentication services (e.g., OAuth2, LDAP)
• Existing electronic health record (EHR) systems
• Security auditing and compliance tools
• Business analytics and reporting platforms

• System must support high availability with 99.9% uptime
• Application response time under 2 seconds for user actions
• Secure data transmission and storage with encryption at rest and in transit
• Horizontal scalability with automatic load balancing
• Capacity to handle increased load with minimal latency

The new healthcare document management platform aims to significantly enhance security compliance, reduce downtime, and improve operational efficiency. It is expected to handle a substantial increase in concurrent users with scalable architecture, reduce manual testing efforts through automation, and optimize database performance—collectively resulting in improved user experience and reduced operational costs.