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Integrated Resource Planning and Management System
  1. case
  2. Integrated Resource Planning and Management System

Integrated Resource Planning and Management System

apptension.com
Information technology
Business services

Identified Challenges in Multi-Project Resource Management

Organizations often struggle to effectively monitor and allocate team members across multiple projects, resulting in overutilization of some employees and underutilization of others. Managing multiple standalone apps for time tracking, leave management, and team scheduling increases costs, complicates workflows, and diminishes overall visibility into resource allocation and project status. Lack of integrated, real-time insights hampers proactive planning and delays decision-making.

About the Client

A mid-sized software development company managing multiple concurrent projects across various client accounts, seeking to optimize resource allocation, project tracking, and team productivity.

Goals for Improving Resource Visibility and Efficiency

  • Develop a comprehensive, cloud-based resource planning platform that consolidates scheduling, time tracking, and leave management into a unified system.
  • Enable managers to accurately plan and allocate resources across multiple concurrent projects with confidence.
  • Reduce operational costs by replacing multiple isolated tools with an integrated solution.
  • Enhance real-time visibility of team utilization and project costs via dashboards and analytics.
  • Improve communication and reduce administrative workload related to leave requests and scheduling adjustments.

Core Functional Capabilities of the Resource Management System

  • Resource calendar with drag-and-drop scheduling capabilities for project assignments
  • Team utilization dashboard providing real-time insights into workload distribution
  • Integrated timesheet module for tracking work hours with cost calculation features
  • Leave management system minimizing communication overhead and automating approval workflows
  • Progress monitoring tools to measure team performance and project health
  • Visual analytics and reporting dashboards to support strategic planning

Technological Stack and Architectural Preferences

AngularJS Material for UI components
Custom-built calendars and reports with AngularJS and D3 for data visualization
Electron for cross-platform desktop application development
Amazon cloud infrastructure for scalability and deployment
Docker containers for streamlined deployment and environment consistency
Real-time notifications managed via Pusher or equivalent technology
Monitoring with Datadog and Sentry for performance and error tracking

Essential External System Integrations

  • Real-time notification services for instant updates
  • Cloud storage and database solutions for data persistence
  • Monitoring tools for performance oversight

Critical Non-Functional System Attributes

  • Scalability to support growing team sizes and project loads
  • High availability and minimal downtime
  • Data security and user privacy compliance
  • Fast response times to support real-time updates
  • Cross-platform compatibility for desktop and web access

Projected Benefits and Business Outcomes

The implementation of this integrated resource management platform is expected to significantly improve resource visibility and allocation efficiency, leading to reduced project costs and increased productivity. By replacing multiple standalone tools, the organization aims to streamline workflows, enhance decision-making, and support scalable growth, ultimately delivering more accurate project timelines and better utilization rates.

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