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Healthcare Document Management System Modernization with Advanced Compliance and Integration Features

instinctools.com

Medical

Information Technology

Challenge

Existing document management system required significant enhancements to support advanced document handling, regulatory compliance, and seamless integration with healthcare workflows while maintaining strict personal information protection standards.

About the Client

HealthTech company specializing in digital document management solutions for healthcare institutions

Key Features

Implement automated document workflow management
Ensure compliance with personal information protection regulations
Enable seamless integration with healthcare communication channels
Enhance system scalability and security
Support remote document handling capabilities

Core Functionalities

Microsoft Office 365 document editing integration
Secure file structure upload/download capabilities
Email-based document ingestion system
Personal information protection (POPI) compliance features
Image-based document redaction and conversion
Fax/printing integration via Scrypt Sfax
Single Sign-On authentication (SAML)
Remote document monitoring and management
Analytics dashboard for document workflows

Technology Stack

Node.js with Hapi framework

Angular.js 1.5 frontend

MongoDB with Mongoose ODM

Docker containerization

AWS cloud infrastructure

Jenkins for CI/CD

External System Integrations

Microsoft Office 365 (WOPI protocol)
Scrypt Sfax printing/faxing service
MailGun email processing API
SAML-based authentication system

Non-Functional Requirements

HIPAA/GDPR-compliant data protection
High-availability cloud architecture
Real-time document processing performance
Scalable storage management
Audit-ready compliance tracking

Business Impact

Implementation will result in 40% reduction in manual document handling, full compliance with healthcare data protection regulations, 24/7 secure document access, and seamless integration with existing healthcare IT ecosystems, enabling faster regulatory submissions and improved patient data management.