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Digitalization of International Trade Documentation and Automation of Shipping Compliance Processes

acropolium

Logistics

Information Technology

Business Services

Challenges in Manual Trade Documentation and Compliance

The client's business operated entirely offline with time-consuming manual paperwork for customs declarations, inefficient storage of order/shipping information, and lack of technical expertise. Government-mandated document formats and absence of in-house IT capabilities further complicated operations.

About the Client

International trade software provider specializing in export/import procedures and documentation with 110 employees

Digital Transformation Goals

Convert paper-based workflows to digital processes
Implement automated shipping requirement verification by country
Create centralized storage for order/shipping templates
Establish scalable SaaS platform architecture

Core System Functionalities

PDF form generation with standardized industry templates
Country-specific shipping requirement verification API
Customs declaration submission integration
User/company management with subscription plans
Real-time internal chat with administrators
Automated notifications for regulatory changes

Technology Stack

PHP

Laravel

React.JS

Node.JS

AWS

External System Integrations

Government customs APIs
Payment gateway for SaaS subscriptions
Document validation services

Non-Functional Requirements

High scalability for multi-country expansion
Data security compliance with trade regulations
99.9% system uptime SLA
Real-time collaboration capabilities

Expected Business Impact

Projected 60% reduction in personnel costs through automation, 65% annual income growth from SaaS subscriptions, 100% automation of customs declaration filing, and 37%+ increase in enterprise customer acquisition. Solution will enable expansion from 1 to 8+ countries with centralized compliance management.