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Digitalization of Cargo Documentation System
  1. case
  2. Digitalization of Cargo Documentation System

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Digitalization of Cargo Documentation System

dataforest.ai
Logistics
Information technology
eCommerce

Challenges in Paper-Based Logistics Documentation

Logistics operations face significant inefficiencies due to paper-based documentation processes, including frequent document misplacement, manual signature delays, inconsistent template formats across carriers, and lack of real-time collaboration capabilities. These issues lead to operational delays, increased costs, and reduced transparency across the supply chain.

About the Client

A logistics platform provider operating TLM, a digital freight management system connecting brokers, shippers, and carriers.

Digital Transformation Goals

  • Replace manual paper workflows with a centralized digital document management system
  • Enable real-time collaboration and notifications for document changes
  • Implement standardized templates to eliminate format inconsistencies
  • Reduce document processing time to under 5 seconds per transaction
  • Achieve 100% digital document tracking with automated notifications

Core System Capabilities

  • Role-based document generation (Brokers: BOL creation, Shippers: QR code generation, Carriers: mobile data entry)
  • Integrated e-signature solution (Docusign-compatible)
  • Real-time document collaboration with version control
  • Automated notification system for document status updates
  • Mobile-optimized interface for on-the-go data entry

Technology Stack Requirements

ReactJS
Chakra UI
Reduxsaga
PDFMonkey
Reactsignature

System Integration Needs

  • Docusign API
  • Mobile device compatibility frameworks
  • Cloud storage solutions

Performance and Security Standards

  • SOC 2 compliance for data security
  • 99.9% system uptime guarantee
  • Sub-2-second document generation latency
  • Scalable architecture for 10,000+ concurrent users
  • Multi-tenancy support for different organizational accounts

Expected Business Outcomes

Implementation of this digital solution is projected to reduce document processing time by 85%, eliminate 90% of paper-related errors, and enable real-time supply chain visibility. The system will support 0.9% reduction in stockouts through improved documentation accuracy and 88% forecasting accuracy for logistics planning, while maintaining full compliance with industry documentation standards.

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