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Development of an Automated Business Intelligence and Document Management System for a Multi-Industry Corporation
  1. case
  2. Development of an Automated Business Intelligence and Document Management System for a Multi-Industry Corporation

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Development of an Automated Business Intelligence and Document Management System for a Multi-Industry Corporation

instinctools.com
Construction
Engineering

Challenges in Document Management and Performance Monitoring

The client faces inefficiencies in manual document lifecycle management (approval, archiving, tracking), leading to delays, lost documents, and human errors. Post-implementation of electronic systems, critical issues persist: excessive time spent on document workflows, lack of real-time analytics for staff productivity, and difficulty in monitoring task completion across 200,000+ employees. Delays in flaw detection (2-4 days) and poor cross-departmental coordination risk significant operational losses.

About the Client

A global corporation with 200,000+ employees and annual document turnover exceeding 150,000 documents, requiring advanced document management and performance analytics.

Key Objectives for the BI and Document Management System

  • Automate 92%+ of document management tasks
  • Reduce flaw detection time to 2-4 hours
  • Enable real-time performance analytics across departments, roles, and expertise areas
  • Implement dynamic data visualization for actionable insights
  • Ensure end-to-end control of task execution across organizational hierarchies

Core System Functionalities and Features

  • Deferred/background report generation for large datasets
  • Dynamic data visualization templates with on-demand updates
  • Slice-and-dice capabilities for big data analysis
  • Historical data preservation with version control
  • Access Control List (ACL) integration for secure reporting
  • Multi-format data export for third-party analysis

Technology Stack and Integration Requirements

Oracle Business Intelligence
Oracle Database
ECM Documentum
JasperReports
Spring Framework
Java

System Integration Needs

  • Existing document management systems
  • Third-party data analysis tools
  • Enterprise user directories for ACL synchronization

Non-Functional Requirements

  • Scalability to handle 200,000+ users and 150,000+ annual documents
  • High performance for real-time analytics on large datasets
  • Role-based security and compliance with enterprise data policies
  • System reliability for 24/7 operational availability

Expected Business Impact of the BI System Implementation

The solution will automate 92% of document workflows, reduce flaw detection time to 2-4 hours, and eliminate human errors. Executives will gain end-to-end visibility into task execution, while employees will benefit from role-specific report access via ACL integration. Dynamic visualization and historical data analysis will enable proactive decision-making, reducing operational delays and improving cross-departmental coordination at scale.

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