Development of an Advanced Bed and Patient Flow Management System for Healthcare Facilities

Hospital departments face inefficiencies in managing bed requests and allocations, leading to suboptimal patient care, delays, and bottlenecks. The existing systems are outdated, non-responsive, and lack accessibility features, particularly hindering staff with visual impairments, which affects operational efficiency and patient experience.

A medium to large hospital or healthcare organization aiming to optimize patient admission, bed allocation, and discharge processes through a responsive and accessible digital platform.

• Implement a responsive, user-friendly web application to streamline bed request handling and allocation.
• Enhance operational efficiency by reducing manual processes and providing real-time updates on bed status.
• Improve patient throughput and hospital turnover rates through optimized bed management.
• Increase staff productivity and satisfaction by providing intuitive interfaces and customizable dashboards.
• Ensure accessibility compliance, supporting staff with disabilities, including features like contrast modes, adjustable font sizes, and color schemes.
• Achieve compliance with national healthcare regulations related to bed allocation and patient data management.

• User authentication with role-based access controls for staff members.
• Intuitive, responsive UI/UX design optimized for various devices and inclusive accessibility features.
• A visual graphical interface displaying hospital wards and bed occupancy status in real-time.
• A calendar-based scheduling module for bed requests and patient admissions/discharges.
• Advanced search engine for filtering beds based on status (clean/dirty), location, and other attributes.
• Customizable user dashboards for quick access to relevant data and workflows.
• Automatic updates to bed status and patient information to minimize manual entries and errors.
• Integration with existing hospital management systems for seamless data flow.

• Hospital Information System (HIS) or Electronic Health Record (EHR) systems for patient demographics and medical data.
• Existing bed management or operational management systems for data consistency.
• Authentication and identity management systems.

• System should support concurrent access for large hospital staff teams with minimal latency.
• Real-time updates should be reflected within 2-3 seconds to ensure operational accuracy.
• High availability and disaster recovery capabilities to maintain 24/7 uptime.
• Compliance with healthcare data security standards and privacy regulations.

The implementation of the new bed and patient flow management system is expected to significantly improve hospital operational efficiency by reducing manual workload, increasing bed turnover rates, and enhancing staff productivity. It aims to deliver real-time, accurate bed status information, thus minimizing delays and optimizing patient throughput. Accessibility features will foster inclusive staff engagement, ultimately leading to better patient care and hospital performance metrics.