Development of a Scalable Construction Project Management Platform for Renovation Firms

A renovation company with over 30 years of experience struggles with outdated, siloed management systems that hinder accessibility, scalability, and real-time collaboration. Their legacy MS Access-based system lacks modern features needed for efficient workflow, centralized data management, and seamless communication with subcontractors, vendors, and clients.

A mid-sized construction and renovation firm seeking to modernize project workflows, improve collaboration, and enhance client engagement through a comprehensive digital platform.

• Develop a scalable, web and mobile-based construction project management platform to replace the legacy system.
• Centralize customer, subcontractor, and vendor data to improve coordination and communication.
• Streamline estimation, contract management, and change order processing to reduce administrative overhead.
• Implement digital daily logs to monitor work progress and site activities in real time.
• Facilitate efficient scheduling, task management, and workforce allocation.
• Create a dedicated owner portal for clients to track project status and updates.
• Enhance collaboration capabilities with external teams through integrated bid management and task tracking.

• Cost estimation, contract creation, and change order management modules.
• External team bid management and task tracking functionalities.
• Scheduling tools for task planning, deadline management, and workforce deployment.
• Digital daily logs capturing work progress, site updates, and safety checks.
• Centralized database for customer, subcontractor, and vendor information.
• Owner portal interface for clients to view project milestones, progress photos, and updates.
• Seamless communication channels with external teams integrated into the platform.

• External communication tools for client updates.
• Vendor and subcontractor management systems.
• Cloud storage for project documents and media.
• Payment processing systems for seamless financial transactions.

• Platform should support scalability to manage increasing project volume and team members.
• System should ensure high availability with 99.9% uptime.
• Data security protocols to protect sensitive client and project information.
• Response time for user interactions should be under 2 seconds.
• Compliance with relevant industry standards and data protection regulations.

By implementing this modern, integrated project management platform, the client can expect reduced administrative overhead, improved collaboration, and real-time project tracking. These enhancements are projected to increase project efficiency, improve client satisfaction, and allow for better scalability, ultimately enabling the firm to undertake more projects with higher margins.