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Development of a Digital Change Management Platform for Global Training and Engagement
  1. case
  2. Development of a Digital Change Management Platform for Global Training and Engagement

Development of a Digital Change Management Platform for Global Training and Engagement

launchpadlab.com
Education
Business services

Challenges Faced by the Organization in Delivering Engaging Digital Change Management Content

Despite possessing extensive change management expertise, the organization relied on static, non-interactive preparation materials such as PDFs and spreadsheets, which limited personalization and engagement. The existing tools lacked integration with customer relationship management systems and did not provide a comprehensive view of customer interactions, impeding scalable delivery and long-term relationship development. The organization recognized the need for a scalable, interactive, and personalized digital platform integrated into their existing CRM to enhance user experience and operational efficiency.

About the Client

A large, globally operating education organization specializing in professional training and certification programs seeking to enhance its digital offerings and customer engagement.

Goals for the Digital Transformation of Change Management Solutions

  • Develop a scalable, user-friendly, and personalized digital platform tailored for change management training and resources.
  • Create a suite of integrated products to facilitate learning, research, project management, and instructor support, enabling global adoption.
  • Implement localization and multilingual support to expand reach in multiple regions within the first year, targeting at least four languages initially, with additional languages planned.
  • Increase customer engagement metrics, aiming for a significant growth in Monthly Active Users (MAUs) within the first three months post-launch.
  • Leverage data analytics to improve customer retention, engagement, and provide insights into usage patterns.
  • Ensure seamless integration with existing CRM systems to provide comprehensive customer views and manage workflows efficiently.
  • Enhance access to research, training materials, and interactive tools through AI-powered summaries and search functionalities.
  • Support rapid product deployment using agile methodologies to reduce time-to-market.

Core Functional Requirements for the Digital Change Management Platform

  • A Research Repository providing access to extensive change management best practices, lessons, and insights.
  • A Learning Hub facilitating skill development with content tailored to specific training programs and learning paths.
  • A Knowledge Hub including global search and AI-powered content summarization features leveraging advanced language models.
  • A Pre-work Module for users to complete preparatory tasks and track progress via the CRM system.
  • A Project Management Tool (similar to a Proxima-like feature) to guide users through methodologies, house digital content, and assess risks or communication plans.
  • An Instructor Support Dashboard offering guidance, materials, and standardized delivery tools for trainers across regions.
  • A centralized Hub Dashboard providing users with scheduled content access and engagement tracking.

Preferred Technologies and Architectural Approaches

Cloud-based platform architecture for scalability and remote access
AI integration leveraging advanced language models for summaries and research assistance
Responsive web design to ensure accessibility across devices
Agile development methodologies with iterative releases and continuous feedback
Data security best practices aligned with global standards

External Systems and Data Integration Needs

  • Customer Relationship Management (CRM) system for customer data synchronization and tracking
  • Content management systems for hosting research, training, and learning material
  • Localization and translation services to support multilingual content
  • Analytics tools for tracking user engagement and platform performance

Non-Functional Requirements for Platform Reliability and Performance

  • Scalability to support rapid growth in user base, aiming for at least 10,000 active users within three months of launch
  • High system availability with 99.9% uptime
  • Responsive performance with page load times under 3 seconds
  • Secure user data storage complying with global standards such as GDPR and CCPA
  • Multilingual support with initial deployment in 4 languages and plans for continuous expansion

Anticipated Business Benefits and Success Metrics of the Digital Platform

The implementation of this digital change management platform is expected to significantly increase global user engagement, achieving over 10,000 Monthly Active Users within three months, expanding multilingual access to support global operations, and enhancing customer retention with a targeted 2.5x renewal rate. The platform will streamline content delivery, enable personalized learning experiences, and foster long-term customer relationships through integrated analytics and CRM synchronization, ultimately driving increased revenue and organizational growth.

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