Development of a Custom Payroll and Onboarding Management System

The client currently relies on third-party solutions for payroll and onboarding, which are inadequate for their growth ambitions. They face issues with system reliability, compliance requirements, and the need for a flexible, secure web-based platform that facilitates efficient registration, document signing, and progress tracking for contractors and staff.

A mid-sized financial management firm specializing in payroll and contractor onboarding services aiming to streamline their operations and enhance compliance.

• Create a bespoke web-based software solution that streamlines contractor onboarding and payroll registration processes.
• Reduce administrative overhead and accelerate onboarding times to under 10 minutes per contractor.
• Implement user management features allowing staff to add, activate/deactivate users, modify permissions, and manage access control.
• Design a comprehensive staff dashboard for viewing registration details, tracking progress, filtering by status/type, and managing workflow.
• Enable contractors to submit registration forms, upload and sign documents, and monitor the status of their applications.
• Provide timely, detailed reports on registrations, payments received, and pending actions, sortable by various attributes.
• Ensure the system complies with the highest security standards, employing encryption and data protection best practices.

• User Management: Add/Edit User, Deactivate/Activate User, Change Permissions
• Staff Dashboard: View registration stages, last updates, filter options
• Registration Process: Search, multiple registrations, contract signing, form submission, document upload/signing, progress tracking
• Reporting: Generate reports on new registrations, payments, and statuses with sorting options

• Payment processing systems for handling transactions
• Document signing services for legal compliance
• Identity verification services for onboarding validation
• Security protocols for encryption and data protection

• System must handle concurrent users efficiently without degradation (scalability)
• Response times should be under 2 seconds for key operations (performance)
• Strict adherence to encryption standards and data protection practices (security)
• Accessible via web browsers on various devices, ensuring user-friendly interface (usability)

The bespoke payroll and onboarding system is expected to significantly reduce administrative time, enabling onboarding in under 10 minutes per contractor. It will improve compliance, data security, and user experience, supporting organizational growth and operational efficiency. The project aims to establish a scalable foundation for ongoing enhancements and future functionalities.