Development of a Content Collection and Management Platform for Hybrid Scientific Events

Organizing support for multiple digital scientific events presents significant challenges in efficiently collecting, processing, and distributing diverse content such as papers, presentations, and reports from various stakeholders. Existing manual or semi-automated methods are time-consuming, error-prone, and lack customization, leading to delays and potential inconsistencies in event preparation and reporting.

A mid-sized organization specializing in organizing hybrid and digital conferences, scientific congresses, and summits, seeking to streamline content collection and management for multiple concurrent events.

• Automate and streamline the collection of event-related content across multiple concurrent scientific events to reduce manual effort and processing time.
• Enhance content customization with flexible form templates, validation rules, and restriction settings to meet diverse stakeholder requirements.
• Implement a centralized digital platform enabling parallel updates, template cloning, and filtering for efficient content review and management.
• Improve data security and integrity through protected access and structured storage of media files.
• Leverage cloud storage solutions to ensure high reliability, scalability, and manageable media asset handling.

• Customizable web forms with drag-and-drop and cloning capabilities for rapid template creation.
• Configurable form fields with restrictions on file formats, sizes, image dimensions, and character limits.
• Password protection and access controls for content forms to ensure data security.
• Automatic expiration dates and countdown timers for submission deadlines.
• Admin dashboard with bulk operation capabilities, search, filters, and export functions.
• Secure media storage using cloud object storage (e.g., AWS S3) with structured media file organization.
• Parallel content updates by multiple stakeholders with real-time tracking and version control.

• Cloud storage services for media assets (e.g., AWS S3).
• Existing event management or CMS systems if applicable.
• Authentication providers or Single Sign-On (SSO) for secure user access.

• High availability and disaster recovery with cloud infrastructure.
• Response time under 2 seconds for form loading and data retrieval.
• Secure data transmission with encryption protocols.
• Scalability to support concurrent submissions across multiple events with hundreds of participants.
• Compliance with data protection regulations relevant to media and user data.

The implementation of this platform is expected to significantly reduce the time required for content collection and processing, improve customization and data security, and facilitate efficient management of multiple hybrid scientific events. These improvements aim to increase operational efficiency by approximately 30-50%, ensure timely event preparations, and enhance stakeholder satisfaction through structured and secure content handling.