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Development of a Construction Document Management and Cost Estimation Platform
  1. case
  2. Development of a Construction Document Management and Cost Estimation Platform

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Development of a Construction Document Management and Cost Estimation Platform

tooploox.com
Construction
Software Development
Technology

Challenges in Construction Cost Estimation and Document Management

The Swiss construction industry faces inefficiencies due to manual cost estimation processes, fragmented data across spreadsheets/handwritten offers, time-consuming offer comparisons, compliance risks, and poor communication between stakeholders. This leads to delays, errors, and increased operational costs.

About the Client

A Zurich-based startup focused on digitizing construction cost estimation and planning processes through innovative software solutions.

Goals for the Construction Document Management Solution

  • Automate manual cost estimation workflows
  • Centralize document storage and data management
  • Standardize contractor offer submissions
  • Enable real-time collaboration between architects and contractors
  • Ensure compliance with Swiss construction regulations
  • Reduce time spent on offer comparisons by 70%

Core System Functionalities and Features

  • Automated cost calculation engine with customizable templates
  • Interactive dashboard for project tracking and reporting
  • Standardized contractor offer submission forms
  • Real-time offer comparison tools with version control
  • Internal communication system (chat, notifications, document sharing)
  • Mandatory field enforcement for compliance checks
  • Multilingual support (English/German)

Technology Stack Requirements

React with TypeScript for frontend
Firebase infrastructure for backend
Event sourcing architecture pattern
Cloud functions for real-time data processing

System Integration Needs

  • Cloud storage for document management
  • Authentication services (Google/Firebase)
  • Email/SMS notification APIs
  • PDF generation tools for offer exports

Performance and Scalability Expectations

  • Real-time data synchronization across users
  • High availability (99.9% uptime)
  • Data encryption for sensitive construction documents
  • Cross-browser compatibility
  • Vendor-agnostic architecture for future scalability

Expected Business Impact of the Document Management Platform

The solution will reduce manual administrative work by 60%, decrease cost estimation errors by 85%, and cut down project planning time by 50%. It will enable construction firms to maintain compliance while providing stakeholders with transparent, real-time insights into project costs and documentation.

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