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Design and Implement a Modern Cloud-Based CRM System for Engineering and Environmental Consulting Firm
  1. case
  2. Design and Implement a Modern Cloud-Based CRM System for Engineering and Environmental Consulting Firm

Design and Implement a Modern Cloud-Based CRM System for Engineering and Environmental Consulting Firm

itransition.com
Other industries
Construction

Challenges Faced by Engineering and Environmental Consulting Firms with Legacy CRM Systems

The client currently relies on an outdated legacy CRM system built on a Joomla-based platform, which is difficult to support, has an outdated user interface, limited data filtering and reporting capabilities, and lacks mobile and cloud integration. These issues hinder efficient client and project management, reduce productivity, and increase operational costs. The client needs a scalable, intuitive, and integrated CRM solution that enhances data management and user experience to improve overall business performance.

About the Client

A mid-sized engineering and environmental consulting company specializing in environmental compliance, sustainability, engineering, and construction management, seeking to modernize their client and project management processes.

Goals for Developing an Advanced CRM System to Boost Efficiency and Reduce Costs

  • Replace the outdated legacy CRM with a modern, cloud-based solution that is easy to support and extend.
  • Enhance user experience with an intuitive interface optimized for desktop and mobile use.
  • Implement advanced data filtering, searching, and reporting capabilities to support informed decision-making.
  • Integrate seamlessly with existing enterprise systems including Active Directory and productivity tools like Excel and Word.
  • Automate client notifications and internal workflows to improve communication and reduce manual efforts.
  • Achieve a substantial reduction in licensing and operational costs compared to traditional full-featured CRM implementations.
  • Enable quick deployment and easy customization without requiring extensive developer input.

Core Functionalities for an Efficient and Flexible CRM Platform

  • A user-friendly main dashboard providing insights into client and project statuses.
  • Flexible search and filter functions across all data entities.
  • Autonumbering for proposals and projects to maintain consistency.
  • Custom views with user-defined criteria for data visualization.
  • Export functionality for reports and data extraction.
  • Audit trail for data modification history.
  • Integration with existing enterprise authentication (Active Directory) and Microsoft 365 tools.
  • Automated notifications via workflow automation tools.
  • Native mobile app support and responsive web access.

Recommended Technologies for an Agile and Scalable CRM Solution

Cloud-based Power Apps platform for low-code development
Power Automate for workflow automation
Dataverse for data storage and management
Integration with Microsoft 365 suite for seamless collaboration
Responsive design for cross-device access

Essential System Integrations for Operational Continuity

  • Microsoft Active Directory for user authentication and permissions
  • Microsoft Excel for data import/export
  • Microsoft Word for document generation
  • Email system for client notifications and alerts

Critical Non-Functional System Qualities and Performance Standards

  • High availability with 99.9% uptime SLA
  • Responsive interface optimized for mobile and desktop devices
  • Secure data access with role-based permissions
  • Scalable architecture supporting future growth
  • Robust performance ensuring fast data retrieval and processing

Projected Business Benefits from a Modernized CRM System

By implementing the new cloud-based CRM solution, the client is expected to experience a 70% reduction in licensing and operational costs compared to traditional CRM platforms. Improved data management and automation capabilities will streamline workflows, enhance user productivity, and support better decision-making through advanced reporting. The modern interface and mobile access will increase user adoption and satisfaction, ultimately leading to more efficient project and client management across the organization.

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