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Design and Development of a Scalable Renewal Management Platform with Integrated AI and Third-Party Systems

datarockets.com

Business services

Information technology

Financial services

Challenges in Building a Unified Renewal Management Solution

SpendHound required a ground-up platform architecture to manage complex renewal workflows, integrate with third-party systems (ERPs, contract tools), and deliver an intuitive UX for data-heavy interfaces. The solution needed to balance scalability, security, and cost-effectiveness while supporting future feature expansion.

About the Client

A free SaaS renewal management startup within YipitData, focused on helping companies optimize SaaS spend through automation and SOC2-compliant security.

Key Goals for Platform Development

Create a centralized self-service renewal management platform
Optimize UX for data-heavy interfaces through intuitive navigation and visualization
Integrate AI-driven contract processing with vendor data automation
Ensure SOC2 compliance and enterprise-grade security
Establish a foundation for future feature iterations and distribution strategies

Core System Capabilities

Automated renewal tracking with vendor-specific data processing
AI-based contract analysis and health monitoring
Unified dashboard for spend analytics and workflow management
Role-based access controls and SOC2-compliant data security
Integration hub for ERPs, access management systems, and spend analytics tools

Technology Stack Requirements

AWS

Ruby on Rails

NextJS

GraphQL

Kubernetes

Docker

Critical Third-Party Integrations

ERP systems (e.g., SAP, Oracle NetSuite)
SaaS spend management platforms
Access control and identity management tools
Contract lifecycle management software

System Performance and Security Standards

Enterprise-grade security with SOC2 certification compliance
Horizontal scalability for growing user base
Real-time analytics dashboard performance optimization
High-availability architecture with automated failover
Monitoring and alerting for platform health metrics

Expected Business Outcomes

The platform will reduce manual renewal management efforts by 70%, enable cost savings through automated contract analysis, and establish SpendHound as a category leader in free SaaS optimization tools. The scalable architecture will support rapid feature expansion while maintaining enterprise security standards.