Comprehensive Cloud-Based Event Management Platform Enhancement

The client operates a partially developed, legacy web-based event management platform that is outdated and not optimized for modern user needs, including cross-platform accessibility. The existing architecture limits further refinement and expansion, hindering the ability to meet evolving market demands for comprehensive, user-friendly event organization solutions on mobile and desktop devices.

A mid-sized global software company specializing in event management solutions for conferences, awards, and exhibitions seeking to modernize and expand its platform capabilities.

• Redesign and rebuild the existing event management platform to support mobile and cross-platform access, ensuring a seamless user experience.
• Expand functional scope to include modules for awards management, conference organization, exhibition coordination, and customizable branding features.
• Implement integrations with major payment gateways and cloud services to streamline registration, transactions, and data management.
• Reduce time-to-market for new features and releases by establishing a scalable and maintainable architecture, targeting an initial release within 8 months.
• Enhance platform security, performance, scalability, and fault-tolerance to support a growing global user base across various industries.

• Event website builder enabling quick setup with theme selection, content cloning for recurrent events, scheduling, and branding customization.
• User registration and delegate management with profile creation, scheduling, and networking functionalities.
• Speaker management including profile invitations and content management.
• Event timeline marking and website launch automation.
• Award management with judge invitations, private judging spaces, category setup, nominations, and winners list generation.
• Integration with popular payment systems such as Worldpay, PayPal, Stripe, and others for seamless transaction processing.
• On-demand reporting module exporting CSV/XLSX files and uploading via FTP/SFTP.
• Multi-module architecture supporting awards, conferences, exhibitions, and customizable DNA components.
• Single Page Application frontend built with modern JavaScript frameworks for optimal cross-device performance.

• Payment gateways: Worldpay, PayPal, Stripe, and other major providers.
• Cloud storage services such as Amazon S3.
• Messaging and notification services like SES and SNS.
• Payment processing and transaction management modules.
• Third-party APIs for reporting and data export functionalities.

• System scalability to support an increasing number of concurrent users and events with minimal latency.
• High availability and fault tolerance to ensure continuous platform operation.
• Security measures including cybersecurity testing for integrations and data protection.
• Responsive cross-platform usability across mobile devices, tablets, and desktops.
• Performance stability under heavy data loads and stress testing scenarios.

The new event management platform is expected to significantly streamline event organization processes, reducing setup and management time. It will enable the client to support a diverse range of events globally, improve user engagement through cross-platform accessibility, and expedite deployment of new features, ultimately increasing market competitiveness. Based on prior implementations, expectations include initial platform deployment within 8 months and scalable support for multiple industries across various regions, thereby expanding the client’s operational reach and revenue opportunities.