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Cloud-Based Purchase Order Management System for Construction Industry

acropolium

Construction

Manufacturing

Business services

Challenges in Manual Procurement Processes

Manual purchase order management leads to frequent errors (typos, pricing discrepancies), inventory stockouts, delayed vendor communications, and fragmented data flow between systems. Existing processes create administrative burdens, financial risks, and scalability limitations for growing operations.

About the Client

Mid-sized construction firm specializing in residential and commercial projects with 84 employees, operating primarily in urban areas.

Digital Transformation Goals

Develop a SaaS procurement platform with centralized supplier management
Implement real-time inventory tracking with automated reordering
Establish seamless integration with ERP and financial systems
Reduce procurement cycle time by 20% through automation
Ensure compliance with industry regulations and data security standards

Core System Capabilities

Centralized supplier database with performance metrics
Barcode/RFID-enabled inventory tracking
Automated purchase order generation and approval workflows
Real-time stock level alerts and dynamic reorder triggers
Multi-channel notification system (email/SMS/in-app)
Bidirectional API integration with ERP/project management tools

Technology Stack Requirements

Node.js

Express.js

React.js

MongoDB

Socket.io

Docker

Kubernetes

Elasticsearch

System Integration Needs

ERP systems
Project management tools
Financial accounting software
Third-party supplier APIs

Operational Requirements

Horizontal scalability for 10x transaction growth
99.9% system uptime SLA
Role-based access control with GDPR compliance
Real-time data synchronization across distributed systems
Modular architecture for feature extensibility

Expected Business Outcomes

Anticipated 20% productivity increase in procurement operations, 10% improved profit margins through cost optimization, and 10% higher customer retention from reduced project delays. Real-time inventory visibility should minimize stockouts while maintaining optimal asset levels.