Cloud-Based Document Management and Collaboration System for Non-Profit Organization

The organization currently relies on local servers and VPNs to share files across multiple international offices, leading to difficulties in document accessibility, collaboration inefficiencies, inconsistent document organization, and limited mobile accessibility, which hinder overall productivity and operational effectiveness.

A mid-sized non-profit organization operating internationally, focused on fundraising and charitable initiatives, seeking a unified platform for document sharing and collaboration.

• Migrate existing data from local servers to a cloud-based platform to ensure centralized access.
• Implement a structured and uniform document organization system with master sites and departmental subsites.
• Enable seamless document and file sharing across multiple locations and time zones.
• Incorporate mobile-responsive design to improve access from various devices.
• Introduce single sign-on and role-based access controls to enhance security and user management.
• Enable advanced search capabilities and cross-site document access for improved productivity.
• Customize branding to align with organizational identity.

• Master site and departmental subsite structure for organized document taxonomy
• Seamless data migration from existing local servers to the cloud platform
• Responsive design optimized for mobile devices
• Single Sign-On (SSO) for unified user authentication
• Role-based access controls to ensure secure and appropriate data sharing
• Global search functionality for quick document retrieval
• Cross-site document access to facilitate collaboration across departments and locations
• Customizable branding and interface personalization

• Existing authentication systems for single sign-on implementation
• Email and notification systems for collaboration updates
• Document storage and backup solutions

• High scalability to accommodate future organizational growth
• Robust security measures including role-based access control and data encryption
• Performance optimization for fast document retrieval and access
• Reliable uptime with minimal downtime
• Compliance with data privacy and security standards relevant to non-profit organizations

The implementation of the cloud-based document management solution is expected to significantly enhance accessibility and collaboration, leading to increased productivity among staff across multiple locations. It aims to streamline document sharing processes, reduce operational inefficiencies, and foster unified organizational branding, ultimately supporting the non-profit's mission to eliminate poverty through more effective resource management.