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Automated Expense Management System for Aviation Industry Leader
  1. case
  2. Automated Expense Management System for Aviation Industry Leader

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Automated Expense Management System for Aviation Industry Leader

synodus.com
Aviation
Financial Services
Information Technology

Challenges in Manual Expense Management

Dispersed workforce managing multi-currency expenses through outdated Excel/email processes caused delayed financial reporting, lost receipts, corporate card policy violations, and employee dissatisfaction due to cumbersome manual workflows

About the Client

Global aviation services provider with multinational operations requiring streamlined financial workflows

Goals for Expense Management Automation

  • Automate data entry and approval workflows
  • Reduce expense report processing time by 85%
  • Implement real-time currency conversion
  • Centralize expense tracking with corporate card integration
  • Improve employee satisfaction through mobile-first submission

Core System Functionalities

  • Multi-currency expense submission forms
  • Real-time exchange rate API integration
  • Role-based approval workflows
  • Corporate card transaction matching
  • Automated per diem calculations
  • Mobile receipt scanning with OCR
  • Power BI analytics dashboard

Technology Stack Requirements

Microsoft Power Platform
Dynamics 365
Azure AD
Power BI

System Integration Needs

  • Dynamics 365 Finance
  • Corporate banking APIs
  • Active Directory
  • Exchange Online

Operational Requirements

  • Multi-tenant architecture
  • 99.9% uptime SLA
  • GDPR compliance
  • Role-based access control
  • Mobile-responsive design

Expected Business Impact of Automation

Projected monthly savings of 4+ employee workdays per department through automated data entry, 85% reduction in report processing delays, and improved financial accuracy through real-time currency conversion and policy enforcement mechanisms

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